Backstage view displays the New tab. Several sets of templates are available in the New tab, some of which are built into Access. You can download additional templates from Office. See the next section in this article for details. Access suggests a file name for your database in the File Name box — you can change the file name, if you want.
To save the database in a different folder from the one displayed below the file name box, click , browse to the folder in which you want to save it, and then click OK. Optionally, you can create and link your database to a SharePoint site. Access creates a database from the template that you chose, and then opens the database. For many templates, a form is displayed in which you can begin entering data.
If your template contains sample data, you can delete each record by clicking the record selector the shaded box or bar just to the left of the record , and then doing the following:. On the Home tab, in the Records group, click Delete. To begin entering data, click in the first empty cell on the form and begin typing. Use the Navigation Pane to browse for other forms or reports that you might want to use.
Some templates include a navigation form which allows you to move between the different database objects.
For more information about working with templates, see the article Use a template to create an Access desktop database. If you are not interested in using a template, you can create a database by building your own tables, forms, reports, and other database objects. In most cases, this involves one or both of the following:. Entering, pasting, or importing data into the table that is created when you create a new database, and then repeating the process with new tables that you create by using the Table command on the Create tab.
On the File tab, click New , and then click Blank Database. Type a file name in the File Name box. To change the location of the file from the default, click Browse for a location to put your database next to the File Name box , browse to the new location, and then click OK. Access creates the database with an empty table named Table1, and then opens Table1 in Datasheet view. The cursor is placed in the first empty cell in the Click to Add column.
Begin typing to add data, or you can paste data from another source, as described in the section Copy data from another source into an Access table. Entering data in Datasheet view is designed to be very similar to working in an Excel worksheet. The table structure is created while you enter data. When you add a new column to the datasheet, a new field is defined in the table. Access automatically sets each field's data type, based on the data that you enter.
If you do not want to enter data in Table1 at this time, click Close. If you made any changes to the table, Access prompts you to save the changes.
Click Yes to save your changes, click No to discard them, or click Cancel to leave the table open. Tip: Access looks for a file named Blank.
If it exists, Blank. Any content it contains is inherited by all new blank databases. This is a good way to distribute default content, such as part numbers or company disclaimers and policies. Important: If you close Table1 without saving it at least once, Access deletes the entire table, even if you have entered data in it. You can add new tables to an existing database by using the commands in the Tables group on the Create tab.
Create a table, starting in Datasheet view In Datasheet view, you can enter data immediately and let Access build the table structure behind the scenes.
Field names are assigned numerically Field1, Field2, and so on , and Access automatically sets each field's data type, based on the data you enter. On the Create tab, in the Tables group, click Table. Access creates the table and selects the first empty cell in the Click to Add column. If you don't see the type that you want, click More Fields. Access displays a list of commonly used field types. Click the field type that you want, and Access adds the new field to the datasheet at the insertion point.
You can move the field by dragging it. When you drag a field in a datasheet, a vertical insertion bar appears where the field will be placed. To add data, begin typing in the first empty cell, or paste data from another source, as described in the section Copy data from another source into an Access table.
You should give a meaningful name to each field, so that you can tell what it contains when you see it in the Field List pane. Microsoft Access is a lightweight database tool that allows you to tap into greater power on your data with minimal effort. So keeping going and happy Access-ing!! Here are some articles that will help you get more detail about creating a database using Microsoft access, so just go through the link.
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